HR Administration Specialist - Swedish Operations

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future. If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

Ready to shape the future of HR at Volvo Group?

We are looking for a dedicated and detail-oriented HR Administration Specialist to join our Global Center in Wrocław. In this role, you will be a vital part of "Swedish Deliveries"-a larger group of specialized teams dedicated to supporting our colleagues and business operations across Sweden.

You will be joining a close-knit, high-performing team of 16 professionals. At Volvo Group, we pride ourselves on our Scandinavian working culture. This means you can expect a flat hierarchy, a strong emphasis on work-life balance, open dialogue, and a supportive environment where your voice is heard and valued. If you have a proactive mindset, a passion for HR, and thrive in a collaborative international setting, we want you on board!

*This is a temporary position until the end of 2026.

How we work

We value flexibility and team connection. This role operates on a hybrid model, combining the focus of remote work with the collaborative energy of in-person teamwork (mandatory office presence is 2 days per week).

Your Typical Day-to-Day Responsibilities:

• Employee Lifecycle Management: Guide employees through their Volvo Group journey, from seamless onboarding and contract generation to role changes and offboarding, ensuring a high-quality employee experience.
• Master Data Champion: Maintain, update, and ensure the absolute accuracy of employee data (organizational changes, compensation updates, leaves) within SAP SuccessFactors.
• HR Query Resolution: Act as a trusted, first-line point of contact for colleagues and managers in Sweden, providing timely and professional support for HR-related inquiries.
• Document Creation & Compliance: Prepare essential HR documentation-such as contracts, annexes, and employment certificates-ensuring alignment with internal guidelines and Swedish labor standards.
• Payroll Input & Vendor Collaboration: Prepare and verify accurate data inputs for payroll processing, and collaborate closely with external vendors to ensure smooth HR operations.
• Process Optimization: Proactively identify bottlenecks, update Standard Operating Procedures (SOPs), and actively participate in continuous improvement initiatives and system testing.

What you bring to the team

To succeed in this role, you should be a highly organized team player with a hands-on approach to problem-solving.

Your core skills:

• Experience: Proven background in HR, preferably within HR Administration or a similar function.
• Language: Fluent English (at least B2 level) to seamlessly communicate with international stakeholders.
• Tech Savvy: Practical experience with SuccessFactors and strong proficiency in MS Office 365.
• Mindset: A "can-do" attitude with a strong eagerness to continuously improve business processes and quality.
• Work Style: Excellent time management skills, a highly systematic approach, and a sharp eye for detail.
• Team Spirit: An exceptional team player who performs at a high level and thrives in a collaborative environment.

Nice to have (Assets):

• Swedish Language: Knowledge of Swedish is an advantage!
• Vendor Management: Previous experience working and coordinating with external vendors.
• Education: A university degree (Economics, Management, Business Administration, or Philology).

What's in it for you?

• Comprehensive Healthcare: Private medical care to keep you healthy and covered.
• Cafeteria Program: Flexible benefits including sports cards to support your active lifestyle.
• Financial Rewards: Annual bonuses reflecting your contribution to our shared success.
• Impactful Work: Be an essential part of the Swedish Deliveries group, making a direct impact on our operations in Sweden.

Ready for the next move?

If you think you are the person we are looking for, feel free to apply!

Dear Candidate, we would like to kindly inform you that the Volvo Group companies in Poland have in place the "Internal Reporting Procedure". If you need more information, please contact us at the email address [email protected].
We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Group People & Culture, a part of Volvo Group, we create the foundation and frameworks for people growth and organizational development, to drive the people agenda that enables the realization of the Volvo Group aspirations through people strategy and commitment. You will be part of a global and diverse team of highly skilled professionals who work with passion, trust each other and embrace change to stay ahead.

Job Category: People & Culture

Organization: Group People & Culture

Travel Required: No Travel Required

Requisition ID: 29520

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Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.